Facilities Co-ordinator

Location:          Manor House School

Salary:              Up to £23,000 per annum

Hours:              Full time, 52 weeks

Contract:          Permanent

Service Overview

Hillcrest Manor House School is an Ofsted rated ‘Good’ registered care and education campus which is set in picturesque countryside of West Sussex. Manor House School is a DfE registered independent school which offers education to boys and girls with social, emotional and mental health needs between the ages of 7 – 18 yrs. Manor House School seeks to maintain stability and therapeutic placements so that the students build relationships, enhance their feelings of self-worth and develop a desire to learn. We are within a commutable distance of Horsham, Crawley, Guildford, Leatherhead, Worthing and other surrounding towns and villages.

Hillcrest Children’s Services is a national provider of specialist therapeutic children’s homes and schools for boys and girls with social, emotional and mental health difficulties (SEMH). Our services offer a stable, secure and supportive environment, in which the children and young people we care for can develop the skills and confidence necessary to help them fulfil their potential.

Job Summary and Duties:                 

  • Undertake general maintenance and emergency repairs, security, portering and cleaning service to the organisation at any of the specified locations.
  • Co-ordination of the site support services including, security, fire safety and control, access, waste management, cleaning, grounds and gardens and call out duties.
  • In conjunction with the Senior Leadership Team (SLT), take the lead in ensuring that Manor House School and Burghwood House Children’s Home is effectively managed and the requirements of Health & Safety legislation and organisational policies are understood and adhered to throughout.
  • To supervise cleaners and external contractors.
  • To undertake various regular statutory checks including, but not limited to, Asbestos visual check, fire alarm weekly and periodic tests, water checks etc.
  • Utilise, understand and update computer based database software, in order to ensure HSE and Building Records are maintained.


Key Roles and Responsibilities

  1. Undertake general and emergency repairs and maintenance around the establishment, inside and out, including plastering, basic joinery, decorating, repairs to fixtures and fittings, furnishings and buildings, to ensure the site is a safe and well maintained environment for pupils, employees and visitors.
  2. Ensuring garden and surrounding areas, including pathways, hedging, trees, car parking and external play areas are well maintained.
  3. Within appropriate limitations move furniture and supplies as requested, and work at heights in accordance with Health & Safety regulations and after the completion of appropriate risk assessment checks.
  4. To supervise all external contractors ensuring that all necessary procedures are adhered to.
  5. To ensure an effective cleaning service is undertaken, advising the Headteacher of any issues or concerns.
  6. Maintain security of the site i.e. opening and closing of the premises in line with agreed opening and closing procedures. Share locking up and unlocking procedures with nominated staff, to ensure a comprehensive locking and unlocking of the site takes place. Inform the Headteacher of any issues or concerns.
  7. Be a named key holder for emergency call outs. Liaise with the assigned alarm company as and when required.
  8. Place orders in accordance with accepted procedures including arranging delivery of materials for key maintenance tasks.
  9. Be a key member of emergency and fire marshal group undertaking training as and when necessary.
  10. Be an active member of the Health & Safety Committee.
  11. Undertake required statutory Health & Safety periodic checks including asbestos visual check, weekly fire alarm call point tests, legionnaire testing, first aid box checks, emergency lighting tests, fire door checks, operation of fire exits, fire extinguisher tests, ladder checks, equipment condition checks and any checks that assist with the safe operation of the service.
  12. Carry out a daily walk of the site, report to the Headteacher of any significant issues.
  13. Arrange PAT testing, fixed wire testing, tree surveys, boiler servicing etc.
  14. To ensure that all equipment and materials are used in accordance with Health & Safety guidelines.
  15. To ensure that company tools and equipment are kept in good order and propose solutions to repair any faulty tools or equipment to the School Office Manager.
  16. To have weekly meetings with the Headteacher to discuss the operation of the site.
  17. To provide transport duties as determined by the Headteacher including the transportation of children.
  18. To undertake banking runs as and when required.
  19. Cover the transport arrangements as and when required.  Liaising with the School SLT on any transport issues.   
  20. Arrange for quotes from external contractors at the request of the SLT.
  21. Any other duties that may be required from time to time that is commensurate with the role.


Organisational Duties

  • Work within the provisions of the Data Protection Act, observing strict confidentiality in relation to all aspects of work undertaken.
  • Every individual must ensure that they meet their statutory responsibilities with regard to Health & Safety, Equal Opportunities and other relevant legislation, and should conform to professional and ethical requirements.
  • Any other appropriate duties as allocated by the SLT or Headteacher.

Special conditions:-

The post holder must hold a full driving licence, and live within reasonable distance of the service (Travel time of up to 45 minutes).

Please note if your application is successful all interviews will take place via video call at this time. Please ensure you are able to access either Skype or MS Teams.

Please also note, we reserve the right to close the vacancy early should we receive a significant number of suitable applications. 

Outcomes First Group is committed to safeguarding and promoting the welfare of everyone in our care. This post is subject to an enhanced DBS check and suitable references will be sought prior to your employment start date


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